Privacy Policy
How EUHERA collects, uses and protects personal data on this website, and the rights you have under the GDPR.
This policy explains how the European High-tech and Emerging Research Association (EUHERA) handles personal data on www.euhera.org, in line with the EU General Data Protection Regulation (GDPR, Regulation 2016/679) and the Italian Personal Data Protection Code (Legislative Decree 196/2003). It covers this website only. Ital Publication’s journals are run separately and have their own privacy statements on their websites.
Who is responsible for your data
The data controller is the European High-tech and Emerging Research Association (EUHERA), Via Reggio Campi 23, 89126 Reggio Calabria, Italy. For any question about your data or to exercise your rights, write to info@euhera.org.
What data we collect and why
| Activity | Data | Purpose | Legal basis (GDPR art. 6) |
|---|---|---|---|
| Visiting the website | IP address, browser and device type, pages requested, date and time | Delivering the website, keeping it secure and fixing errors | Legitimate interest (art. 6.1.f) |
| Contact form | Name, email address, subject, message | Answering your message | Your request (art. 6.1.b) and legitimate interest (art. 6.1.f) |
| Membership account | Name, username, email address, password (stored encrypted), profile details you add | Creating and managing your account and membership, sending membership notices | Contract (art. 6.1.b) |
| Language editing orders | Name, email address, article title, the manuscript you upload, order and payment status | Carrying out the editing service, contacting you about the order, invoicing | Contract (art. 6.1.b) and legal obligation (art. 6.1.c) |
| Payments | Payment amount, date and reference. Card and account details are entered directly with Stripe or PayPal and never reach us | Taking payment for memberships and services | Contract (art. 6.1.b) and legal obligation (art. 6.1.c) |
| Spam protection | Information Google reCAPTCHA collects about your device and interaction | Protecting forms from spam and abuse | Legitimate interest (art. 6.1.f) |
| Conference proceedings | Authors’ names, affiliations and the content of accepted papers | Publishing and keeping the scholarly record of EUHERA conferences | The authors’ agreement to publication (art. 6.1.b) and legitimate interest in an accurate scholarly record (art. 6.1.f) |
You do not have to give us your data, but without it we cannot answer your message, open your account or carry out an order. We do not use your data for automated decision-making or profiling, and we do not sell it.
Manuscripts sent for language editing
Manuscripts are treated as confidential. They are shared only with the editor assigned to your order, who is bound by confidentiality, and are used only to carry out the service. We never share them with any journal or publisher, and using our service has no effect on how any journal assesses your work.
Who receives your data
We share data only as far as needed for the purposes above, with:
- Our website hosting provider, which stores the website and its database on our behalf.
- Language editors working for EUHERA Author Services, for the orders assigned to them.
- Stripe (Stripe Payments Europe Ltd., Ireland) and PayPal (PayPal (Europe) S.à r.l. et Cie, S.C.A., Luxembourg), which process payments as independent controllers. See the Stripe and PayPal privacy policies.
- Google (Google Ireland Ltd.), for reCAPTCHA spam protection and for the web fonts used on this site. See Google’s privacy policy.
- Our accountant and public authorities, where Italian tax or other law requires it.
Service providers that process data on our behalf do so under a data processing agreement and only on our instructions.
Transfers outside the European Union
Google, Stripe and PayPal may transfer data to the United States. These transfers rely on the EU–US Data Privacy Framework or on the European Commission’s Standard Contractual Clauses.
How long we keep your data
| Data | Kept for |
|---|---|
| Contact form messages | 24 months after our last reply |
| Membership account | While your account is active; deleted within 12 months after it ends, unless you ask us to delete it sooner |
| Uploaded manuscripts and edited files | 12 months after the order is completed, so we can handle questions about the edit |
| Invoices and payment records | 10 years, as required by Italian law (art. 2220 of the Civil Code) |
| Server logs | Up to 30 days, unless needed to investigate a security incident |
| Published conference papers | Permanently, as part of the scholarly record |
Cookies
This website uses only cookies that are needed for it to work. It does not use analytics, advertising or social media tracking cookies.
| Cookie | Set by | Purpose | Duration |
|---|---|---|---|
| wordpress_test_cookie | EUHERA | Checks that your browser accepts cookies on the login page | Session |
| wordpress_logged_in_*, wordpress_sec_* | EUHERA | Keep you logged in to your account | 2 days, or 14 days with “Remember me” |
| wp-settings-* | EUHERA | Remember display settings for logged-in users | 1 year |
| _GRECAPTCHA | reCAPTCHA spam protection | 6 months | |
| __stripe_mid, __stripe_sid | Stripe | Fraud prevention during payment | 1 year / 30 minutes |
| PayPal cookies | PayPal | Payment and fraud prevention, only if you pay with PayPal | Set by PayPal |
You can delete or block cookies in your browser settings. If you block them, you may not be able to log in or pay online.
Your rights
Under the GDPR (articles 15 to 22) you have the right to:
- access the personal data we hold about you and get a copy;
- have inaccurate data corrected;
- have your data deleted, unless we must keep it by law;
- restrict how we use your data;
- receive your data in a portable format;
- object to processing based on our legitimate interests;
- withdraw any consent you have given, at any time.
To exercise these rights, write to info@euhera.org. We reply within one month. You also have the right to complain to the Italian data protection authority, the Garante per la protezione dei dati personali, or to the authority in the EU country where you live or work.
Security
The website uses an encrypted (HTTPS) connection. Passwords are stored encrypted, and access to personal data is limited to the people who need it for the purposes above.
Children
Our services are intended for researchers, professionals and students. We do not knowingly collect data from children under 14.
Changes to this policy
We may update this policy when our services or the law change. The date below shows the latest version.
Last updated October 2026.